Careers

FOREIGN SERVICE OFFICE MANAGEMENT SPECIALIST

Grade and Starting Salary Range:
FP-07: $ 31,526 - $46,297

Additional Benefits: Tax Free Housing Overseas, Tax Free Educational Allowances, etc. (See Benefits Package for more information)

Number of Vacancies: The Department of State maintains a rank-order list of eligible candidates to fill entry-level Foreign Service Office Management Specialist vacancies. The specific number to be hired depends on the needs of the Foreign Service.

Area of Consideration: All sources

Location: Initial assignment will be to the Department of State in Washington, D.C. for training and orientation, followed by an overseas or domestic assignment of two years. Additional training in language or other required skills (depending on onward assignment) might further extend the time spent in Washington. Foreign Service Office Management Specialists normally spend most of their careers abroad, moving to new assignments at intervals of 2-3 years.

All potential applicants are strongly urged to read this entire Vacancy Information to ensure that they meet all of the requirements for this position before applying.

Applicants must be American Citizens and at least 20 years old to apply. They must be at least 21 years of age to be appointed. By law, all career candidates must be appointed to the Foreign Service prior to the month in which they reach age 60.

For more information, contact HR/REE, 202-261-8884. OMSVACANCYINFO@STATE.GOV.

DESCRIPTION OF DUTIES

Foreign Service Office Management Specialists are appointed as Foreign Service career candidates with the Department of State. Duties vary greatly depending on the size of the post and the particular position to which assigned. A strong command of the English language, superior office management skills and in-depth knowledge of office computer software are essential for this position. Foreign Service Office Management Specialists are frequently called upon to perform a variety of special duties in addition to regular functions. Basic duties may include the following:

* Office Management: establish and manage office procedures in coordination with the supervisor and office staff; schedule office events and track deadlines; manage and maintain office filing system; monitor administrative requirements of office and coordinate administrative matters with other offices; be familiar with word processing, databases and spreadsheets and be able to operate office equipment (PCs, faxes, phones, copying machines, etc.).
* Administrative Support: make official travel arrangements and prepare travel vouchers; prepare time and attendance records for supervisor and office staff; order office supplies and equipment and organize repairs of office equipment.
* Secretarial Support: type cables, memoranda, letters, diplomatic notes, briefing papers, etc.; draft routine correspondence; proofread documents received from other offices for supervisor's signature; organize and prioritize documents directed to office; receive visitors; screen and facilitate telephone inquiries; make appointments for supervisor; open and distribute mail; file, make copies and perform other secretarial duties as assigned.
* Conference and Visit Support/Representational Functions: work with visit control officers to plan and coordinate official conferences and high-level visits; provide administrative and secretarial support to high-level VIPs visiting the host country; coordinate official representational functions (prepare contact/guest lists and invitations and track responses).

OFFICE MANAGEMENT SPECIALIST CAREER

Foreign Service Office Management Specialists serve at U.S. embassies, consulates and other U.S. missions abroad as well as at the Department of State in Washington, D.C., the U.S. Mission to the United Nations in New York, and the Florida Regional Center in Ft. Lauderdale, FL. Assignments can vary from working in a Political or Economic Section in one mission to working in the Management or Public Affairs Section in another. Positions of increasingly higher responsibility are achieved as a result of competitive promotions that are earned through quality performance. As a Foreign Service Office Management Specialist proceeds along a career path, future assignments can lead to the Executive Office and the position of Office Manager to the Ambassador or to a special assistant position working with a high-ranking official in Washington, D.C. Whatever the position or nature of duties, Office Management Specialists will have a rich opportunity to make valuable contributions to their country while leading professionally and personally fulfilling lives.

All newly-hired Office Management Specialists enter at the junior level as career candidates and are expected to follow a structured career path extending over a period of years. Duties may vary greatly depending on the size of the post and the requirements of the position. A strong command of the English language, superior office management skills and in-depth knowledge of office computer software are essential. Professional-level speaking ability in a foreign language, especially a world language or a critical need language, is not required for entry. However, it is required for advancement to the highest ranks in the office management specialty.

SPECIAL CIRCUMSTANCES

Foreign Service Office Management Specialists are an essential part of an overseas mission. It is not uncommon to work extensive overtime because of the political climate of the host country, official visits or an unexpected event. On a rotating basis, Office Management Specialists may also be required to serve as "duty Office Management Specialist" (on call after hours for a week at a time) to provide urgent support to any office in the mission. At small posts, Office Management Specialists may also be required to serve as Information Systems Administrators or as back-up Information Management Specialists (handling official telegraphic messages and diplomatic pouches).

INITIAL GRADE/ADMINISTRATIVE PROMOTION/TENURE

Newly-hired Office Management Specialist career candidates are assigned at the FP-07 level. The specific step (or salary) within that level will be determined at the time a firm offer of employment is made. Federal Civil Service employees who are appointed as Office Management Specialist career candidates without a break in service will also be assigned at the FP-07 level. Specific step (or salary) for these career candidates will be set at the nearest possible salary rate of their previous grade.

After 18 months of service, FP-07 Office Management Specialist career candidates are administratively promoted to FP-06 upon confirmation that their performance has been satisfactory or better.

Foreign Service Office Management Specialist career candidates are considered for tenure (career status) after they acquire a minimum of two years of experience in the Foreign Service. A Tenuring Board recommends tenure based on demonstrated ability to perform satisfactorily and the potential to perform at higher levels. If tenure is not granted during the first review, a second review will be made one year later.

COMPETITIVE PROMOTION/WITHIN-GRADE INCREASES

After one year at the FP-06 level, Office Management Specialists are eligible to compete for promotion to FP-05. Subsequent promotions are also competitive. Promotion panels recommend promotion based on published Precepts and Decision Criteria. Performance is evaluated annually, in writing.

In general, Foreign Service employees with good performance receive a within-grade increase annually up through step 10 of their specific level, and biennially from step 10 through step 14.

ORIENTATION/TRAINING/ASSIGNMENT

Newly-hired Office Management Specialist career candidates are initially assigned to Washington, D.C. for a three-week orientation followed by a three-week Office Management Specialist training class and a two-day security seminar. Additional training may include language training (depending on the requirements of the first overseas post), area studies (an intensive study of the region of assignment), etc.

Notification of the location of the first overseas assignment is made during the orientation. First and second overseas assignments are directed and will normally be for a period of two years each. Typical initial assignments would be as a junior Office Management Specialist in a large office overseas. Rarely, and only under extraordinary circumstances, would a newly-hired Office Management Specialist career candidate be given an assignment to a domestic (U.S.) location.

QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS

An applicant must be a US citizen between the ages of 20-59, a high school graduate or equivalent, and demonstrate a strong command of the English language to include grammar, spelling and punctuation. Professional-level speaking ability in a foreign language is welcome, but not a requirement for applying. However, the applicant must be willing to be trained by the Department of State in a foreign language to meet a job requirement or expectation. These will be important considerations in the competitive process. After completion of the on-line employment application, selected candidates must present a Microsoft Office Specialist (MOS) Certificate in Microsoft Office Word 2003, Specialist Level, before being invited to the oral examination. Testing centers for Microsoft certification can be found at www.certiport.com. Candidates must also pass a proctored proofreading test that will be administered at the time of oral assessment. In addition, they will be required to write an essay to show how effectively they can develop and express ideas in writing. The essay will be judged on how logically and clearly it is written and how well the applicant follows general rules of standard written English. Those candidates who demonstrate professional-level proficiency in a foreign language will have bonus points added to their oral assessment score. Bonus points are awarded for only one foreign language.

In addition to the above, all applicants must possess the following work related experience:

All work-related experience must be of a progressively responsible nature. Positions that have a combination of secretarial, administrative assistant or office management components should be described with percentages attributed to the amount of time devoted to the various duties. (Failure to do so may delay application processing.) Applicants must have a demonstrated proficiency in Microsoft Office Word 2003 as well as other commonly used programs (such as Outlook, Excel and Power Point.)

1. Three years of office management experience. (Experience must have been gained within the past six years.)

or
2. A two-year college degree in Office Management, Business Administration, Computer Technology, Web Development or other related field together with two years of office management experience. (Experience must have been gained within the past six years.)

or
3. A four year college degree together with one year of office management experience. (Experience must have been gained within the past six years and be strongly secretarial in nature.)

NOTE:

All office management experience must be of a professional nature and must have been acquired from supporting one or more individuals within the last six years. The experience must have been acquired in a position which required utilization of the knowledge of specific administrative functions in the employing organization(s) and which required a minimum of direct supervision. Duties encompassing, but not limited to, the following may fall into the office management field: updating and maintaining appointment calendars, setting up appointments and meetings, opening incoming mail and routing it to appropriate individuals, organizing and maintaining filing systems, making travel arrangements, escorting and receiving visitors to the office, final proofreading and editing of the material of others, developing and implementing office procedures, composing letters for signature of supervisor, assembling information for reports, setting up and maintaining data bases, etc. In the Civil Service these duties are represented by the GS-318 job series.

HOW YOU WILL BE EVALUATED;

Candidates will be evaluated on their total background including experience, education, awards, training, and self-development as it relates to the position. Selection for this position will be made only from among candidates possessing the best qualifications.

HOW TO APPLY:

We are not currently accepting applications for the OMS vacancy.

Applications must be submitted electronically through the "Gateway to State" system. As part of the online application, applicants will be asked to submit the following required documents:

REQUIRED DOCUMENTS

Supplementary Questionnaire

Purpose: The purpose of the Supplementary Questionnaire is to allow an opportunity to describe examples of your experience that relate to the skills listed below and best show your ability to handle the various aspects of secretarial/administrative assistant work. The information you provide will be used to help structure your oral examination/interview.

Instructions: Individually address each of the numbered items listed below limiting responses to 200 words or less for each item. (FYI, the preceding paragraph entitled Purpose: contains approximately 50 words.) Describe how you have used the following abilities and/or knowledge, referencing the source from which the work-related experience was acquired. Your examples can be drawn from any part of your experience but they must describe things that you, personally, have done. You should compose your replies carefully as one of the skills required of an experienced Office Management Specialist is the ability to write clearly and concisely.

1. Solving a Practical Problem: Describe what you consider to be the best example of a situation where you had to find an innovative solution to a practical problem. Indicate who was affected by the problem and in what way, and the nature of the difficulties faced.
2. Organizing Your Own Work: Give an example of a situation where you had to plan, organize and prioritize your own work, particularly where you had to meet tight deadlines or work long hours. Indicate the complexity of the task you were organizing and the consequences if you had failed to meet your deadline.
3. Handling Conflicting Priorities: Give one example which best illustrates a situation where you had to handle several different tasks at once and where it was important to ensure the quality of your performance was maintained at a high standard. Comment on the pressure you were under and indicate any resources you used to help you prioritize tasks.
4. Using Computers and Office Technology: List the experience you have in using technology like word-processing, databases and spreadsheets, electronic mail, graphics packages, etc. Provide a list of all systems with which you have expertise.
5. Mixing Easily With Other People: What experiences have you had which suggest that you mix easily with people both within and outside your social or cultural group and with colleagues? Include information about your social and/or community activities.

B. A narrative autobiography which discusses your:

* personal background
* personal interests, hobbies and travel
* professional experience which was not included in the employment application
* motivation for applying for a Foreign Service Office Management Specialist career.

C. Those applicants who are notified of successful completion of the application process must submit their Microsoft Office Specialist (MOS) Certificate in Microsoft Office Word 2003, Specialist Level, to a special e-mail account at the Department of State which has been set up for the sole purpose of receiving the certificates. Testing centers for Microsoft certification can be found at www.certiport.com. Following receipt of the certificate and validation that the applicant has met the qualifications and specialized experience requirements, an appointment for an oral assessment in Washington, D.C. will be scheduled.

D. In cases where education is substituted for experience, copies of college transcripts, diplomas, etc., must be presented at the time of oral assessment. These materials become the property of the Department of State and will not be returned. Failure to adequately substantiate education and work experience by virtue of documentation and verification will result in termination of your application for the position of Office Management Specialist.

Please note all travel and other expenses incurred in connection with the oral assessment are the responsibility of the candidate.

Executive Branch agencies are barred by 5 US Code 3303 as amended from accepting or considering prohibited political recommendations and are required to return any prohibited political recommendations to sender. In addition, as mandated by 5 US Code 310, sons and daughters of federal employees cannot be granted preference in competing for these employment opportunities.

The Department of State is committed to equal opportunity and fair and equitable treatment for all without regard to race, color, national origin, sex, religion, age, sexual orientation, disabling condition, political affiliation, marital status, or prior statutory, constitutionally protected activity. The Department provides reasonable accommodation to applicants with disabilities. Applicants requiring reasonable accommodations for any part of the application or hiring process should so advise the Department. All decisions for granting reasonable accommodations are made on a case-by-case basis.

REGIONAL MEDICAL OFFICER /PSYCHIATRIST

Grade and Starting Salary Range: FP-1, Steps 1-14 $91,507 - $118,957

Physicians Comparability Allowance (PCA): $14,000.00 - 30,000.00

Additional Benefits: Tax-Free Housing Overseas; Tax-Free Educational Allowance Overseas, etc. (See "Benefits Package" for more information.)

Number of Vacancies: The Department of State is developing a rank-order List of Eligible Hires to fill a limited number of Foreign Service Regional Medical Officer/Psychiatrist vacancies. The specific number to be hired will depend on the needs of the Foreign Service.

Area of Consideration: All Sources

Location: Individuals must be willing to serve worldwide. Generally, following a brief orientation period at the Department of State in Washington, D. C., newly hired Foreign Service Medical Officer/Psychiatrists will serve an initial two year tour at a Foreign Service post overseas and will usually spend an average of 80 percent of their careers stationed abroad, moving at two-to-four year intervals. The remainder of their time spent will be spent in the Department of State in Washington, D. C.

Effective Date: April 15, 2004

This amends the mailing address for all applications materials:

From: U.S. Department of State
Attention: Foreign Service Regional
Medical Officer/Psychiatrists (FSRMO/P)
Application Evaluation Branch
5th floor, Room H-518
2401 E Street, NW
Washington, D.C. 20522

TO:
Office of Medical Services
Attention: MED PERSONNEL
SA 1 Room L-216
2401 E Street, N.W.
Washington, D.C. 20522-0102

DESCRIPTION OF DUTIES

Serving in support of the employees of the United States government and their eligible family members, the Regional Medical Officer/Psychiatrist (RMO/P) may work independently or in conjunction with other Foreign Service medical personnel. The RMO/P duties include implementing the following procedures at each post of responsibility:

* Provide primary psychiatric care for each post in the RMO/P's geographical region.
* Coordinate medical evacuation of patients from post to appropriate treatment facilities.
* Regularly visit all overseas posts within the RMO/P's geographical region to provide direct patient care and preventive mental health programs relevant to Foreign Service communities.
* Provide crisis intervention in situations such as terrorist incidents, political disturbances, or natural disasters where USG personnel are involved.
* Provide consultations to health unit staffs, post management, and community schools at regional posts and the RMO/P's post of assignment.
* Advise post management on mental health issues and morale problems affecting Foreign Service communities.
* Assist each post in the identification, evaluation and selection of competent local mental health care providers.
* Assist other Foreign Service health professionals in the management of medical problems as needed.

Foreign Service Medical Officers/Psychiatrists are considered "essential personnel" and are on call to provide services 24 hours a day, 7 days a week.

THE REGIONAL MEDICAL OFFICER/PSYCHIATRIST CAREER

The Office of Medical Services in the Department of State maintains and promotes the health of employees and their accompanying family members who represent United States government agencies abroad. The Department assigns Foreign Service Medical Officers/Psychiatrists, Medical Officers, Health Practitioners, and Medical Technologists to selected posts overseas. Many of these posts have significant health risks and local medical care that is inadequate by U.S. standards. The Foreign Service Medical Officer/Psychiatrist is responsible for providing mental health care to members of the official American community in several countries within a regional geographic area.

Regional Medical Officers/Psychiatrists are presently serving in Accra, Bangkok, Cairo, Lima, Nairobi, London, Mexico City, Moscow, New Delhi, Pretoria, Tokyo, Vienna, and the District of Columbia.

While the preference of an applicant for a particular post or area of assignment is given every possible consideration, assignments are dictated by "the needs of the service."

COMPENSATION AND TENURE

The salary range for RMO/P is FP-01, Step 1 through 14. The salary is dependent on such factors as graduate level education and directly-related specialized experience not used to satisfy qualifications criteria. Salary level will be determined at the time of a conditional offer of employment. To be creditable, such education and specialized experience must be in excess to that which is required to qualify as described under education and specialized experience requirements and will be determined at the time of a conditional offer of employment. Individuals already working in government positions may be appointed based on highest previous rate as a Federal employee.

The Department of State has current authority from the Office of Management and Budget to enter into agreement with psychiatrists enabling allowances of $30,000 a year to full-time physicians with more than five years of Federal service, $22,000 a year to full-time physicians with more than 2 years of Federal service, and $14,000 to those with less than two years of Federal service. Federal service must have been as a physician.

EDUCATION

* One in-grade step increase may be given for the first (and only the first) graduate degree below the doctoral level in a work-related field, awarded before the date of appointment.
* Two additional steps may be given for a doctoral degree in a work-related field, awarded before the date of the appointment.
* One step for a masters degree from an accredited college or university in public health

EXPERIENCE

* Two steps for board certified in Psychiatry and/or Neurology or other appropriate areas of board certification, which after evaluation and review are deemed appropriate to the needs of the Service. In addition, the psychiatrist receives at least 10 hours of category 1 CME credit through an annual State Department-sponsored continuing medical education program.
RMO/Ps are considered for promotion annually in competition with others in their specialty, and have the promotion headroom to achieve senior Foreign Service ranks. Foreign Service career candidates are considered for tenure by a tenuring board after they acquire a minimum of three years experience in the Foreign Service as a specialist career candidate.

MEDICAL CREDENTIALING & INDEMNIFICATION

Applicants are subject to a medical credentialing process conducted by the Quality Improvement Staff of the Office of Medical Services. The medical credentialing process includes queries of the National Practitioner Data Bank and Physician Data Profile through the American Medical Association (AMA). Once hired, medical personnel are indemnified for official duties only through the U.S. Federal Tort Claims Act.

QUALIFICATIONS AND REQUIREMENTS

In addition to the general requirements for employment in the Foreign Service, an applicant must have a Doctor of Medicine degree or equivalent degree at the time of appointment, as stipulated below, and be able to pass a writing skills assessment which may be conducted following successful completion of the initial review stage and qualifications review panel. The panel will recommend the most competitive candidates be invited to take a proctored writing examination. The ability to draft an essay which will demonstrate a command of English grammar, spelling, and punctuation will be an important consideration to participate in an oral assessment, which is explained further in the enclosed supplement, "Information and Benefits for Foreign Service Specialists."

GRADE LEVEL SALARY RANGE EDUCATION SPECIALIZED EXPERIENCE
FP-01 $85,140-$110,682 Doctor of Medicine 5 Years or equivalency

EDUCATION REQUIREMENT

DEGREE: Doctor of Medicine or Doctor of Osteopathy degree from a school in the United States or Canada approved by a recognized accrediting body in the year of the applicant's graduation. A Doctor of Medicine degree or equivalency degree from a foreign medical school that provided educational and medical knowledge substantially equivalent to accredited schools in the United States may be demonstrated by permanent certification by the Educational Commission for Foreign Medical Graduates (ECFMG) or a fifth pathway certificate for Americans who completed premedical education in the United States and graduate education in a foreign county.

GRADUATE TRAINING: The applicant must have completed an internship and psychiatric residency training program approved by a recognized accrediting body within the United States or Canada.

LICENSURE AND BOARD CERTIFICATION

Applicants must have a current, valid, and unrestricted license to practice medicine in a state, the District of Columbia, the Commonwealth of Puerto Rico, or a territory of the United States.

Applications will not be accepted from psychiatrists who are not currently licensed. The American Board of Psychiatry and Neurology must currently certify applicants in psychiatry. Board must certification and re-certification must be maintained.

SPECIALIZED EXPERIENCE REQUIREMENTS

Applicants must have a minimum of five (5) years of post-residency clinical experience in adult or child/adolescent psychiatry with at least 50% of the applicant's time involved in direct patient care during the last 5 years.

Applicants with only four years of clinical experience beyond residency may apply for a position, in anticipation of completing the five-year requirement at the time of appointment. Such experience will be evaluated on an individual basis.

Applicants must be able to sufficiently integrate clinical, administrative and management skills to effectively meet the mental health needs of U.S. Foreign Service employees and their eligible family members assigned overseas. Regional Medical Officer/Psychiatrists must be skilled and experienced clinicians able to gain the confidence of their patients, co-workers and supervisors, and capable of working independently in complex and difficult situations. Applicants must be able to recognize and treat a wide range of mental health disorders and manage the special challenges of providing care to a diverse population, scattered over a large geographical area where local medical and mental health resources may be limited or not-existent. Clinical experience in child/adolescent psychiatric, marital/family therapy, cross cultural psychiatry, crisis intervention and substance abuse is desirable.

The applicant must be able to provide expert consultation and guidance to Foreign Service Medical Officers and other health practitioners with varying backgrounds and levels of training. Applicants with experience in team building, leadership, and management in a multidisciplinary setting are preferred. Applicants must have effective written and oral communication skills and the ability to present findings in a clear and concise manner to both medical and non-medical personnel. Public speaking skills as well as knowledge and hands-on familiarity of computer systems and software are also desirable qualities.

The RMO/P's patient population is unique because of background and lifestyle as part of a diplomatic community overseas. This population also differs in terms of clinical and administrative needs and the national security concerns inherent in their employment. Therefore, at least one (1) overseas assignment as a Foreign Service Regional Medical Officer/Psychiatrist is preferable. A thorough understanding of the unique needs of the Department and the rigors of Foreign Service life is also preferred.

SUPPLEMENTARY QUESTIONNAIRE

Purpose: To allow an opportunity to describe your experiences that relate to the required skills which best show your ability to accomplish the work of the Foreign Service Medical Officer/Psychiatrist.

Instructions: Using plain white paper and either a typewriter or word processor, individually address each of the numbered items listed below, limiting responses to 200 words or less for each item. The writing should be double-spaced. Examples can be drawn from any part of your experience, but must reflect personal accomplishments. You should compose your replies carefully, as one of the skills required of an experienced Medical Officer/Psychiatrist is the ability to write clearly and concisely.

1. Organizational Abilities: Describe a specific achievement demonstrating your planning and organizational skills in the setting of a multidisciplinary mental health team or practice.
2. Leadership and Teamwork Abilities: Discuss your abilities to participate as a team member working toward a common goal, as well as examples of your ability to lead a team in the accomplishment of a goal.
3. Public Speaking and Teaching Ability: Describe specific examples demonstrating your public speaking and teaching abilities as part of an assignment or work-related task.
4. Crisis Management Skills: Describe at least one example in which your skills as a crisis manager significantly contributed to the positive outcome of a complex or difficult clinical situation.

PROCEDURES FOR APPLYING

The following numbered materials are required for a complete application package. They become the property of the Department of State and will not be returned. All items listed must be submitted together. To receive these documents via e-mail please send a message to medhr@state.gov.

1. Completed application for Federal Employment (DS-1950) included.
2. Completed employment data form included. This form is found on pages 6 & 7 of Form DS-1950. This is an optional form, which requests information to be used for statistical purposes only.
3. Curriculum Vitae.
4. Copy of Medical License, Medical Degree and verification of highest level of medical training.
5. Official transcripts , plus any other documentation which includes all courses taken, grades, semester or quarter hours earned, cumulative grade point averages for all courses taken, class standing/s, and major.
6. Proof of psychiatric residency training.
7. Copy of certification in psychiatry by the Board of Psychiatry and Neurology.
8. Copy of completion of residency.
9. Proof of board certification.
10. Completed supplementary questionnaire

All applications materials should be submitted and addressed to:

Office of Medical Services
Attention: MED PERSONNEL
SA 1 Room L-216
2401 E Street, N.W.
Washington, D.C. 20522-0102

FOR FURTHER INFORMATION PLEASE CALL (202) 663-1084

While this vacancy announcement shall remain open indefinitely, applications will be considered as the completed package arrives in the Department. The Department of State will be hiring a number of candidates. Please note that the average processing time for an application is 7-9 months, including the completion of the credentialing, medical and security clearances.

Applications, which are received through State Department inter-office mail system or mailed in Government-franked envelopes, will not be processed.

Executive Branch agencies are barred by 5 US Code 3303 as amended from accepting or considering prohibited political recommendations and are required to return any prohibited political recommendations to sender. In addition, as mandated by US Code 310, sons and daughters of federal employees cannot be granted preference in competing for these employment opportunities.

THE DEPARTMENT OF STATE IS COMMITTED TO EQUAL OPPORTUNITY AND FAIR AND EQUITABLE TREATMENT FOR ALL WITHOUT REGARD TO RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE, SEXUAL ORIENTATION, DISABLING CONDITION, POLITICAL AFFILIATION, MARITAL STATUS, OR PRIOR STATUTORY, CONSTITUTIONALLY PROTECTED ACTIVITY. THE DEPARTMENT PROVIDES REASONABLE ACCOMMODATIONS TO APPLICANTS WITH DISABILITIES. APPLICANTS REQUIRING A REASONABLE ACCOMMODATION FOR ANY PART OF THE APPLICATION OR HIRING PROCESS SHOULD SO ADVISE THE DEPARTMENT. ALL DECISIONS FOR GRANTING REASONABLE ACCOMMODATIONS ARE MADE ON A CASE-BY-CASE BASIS.

OFFICE MANAGEMENT SPECIALIST

Grade and Starting Salary Range:
FP-07: $ 31,526 - $46,297

Additional Benefits: Tax Free Housing Overseas, Tax Free Educational Allowances, etc. (See Benefits Package for more information)

Number of Vacancies: The Department of State maintains a rank-order list of eligible candidates to fill entry-level Foreign Service Office Management Specialist vacancies. The specific number to be hired depends on the needs of the Foreign Service.

Area of Consideration: All sources

Location: Initial assignment will be to the Department of State in Washington, D.C. for training and orientation, followed by an overseas or domestic assignment of two years. Additional training in language or other required skills (depending on onward assignment) might further extend the time spent in Washington. Foreign Service Office Management Specialists normally spend most of their careers abroad, moving to new assignments at intervals of 2-3 years.

All potential applicants are strongly urged to read this entire Vacancy Information to ensure that they meet all of the requirements for this position before applying.

Applicants must be American Citizens and at least 20 years old to apply. They must be at least 21 years of age to be appointed. By law, all career candidates must be appointed to the Foreign Service prior to the month in which they reach age 60.

For more information, contact HR/REE, 202-261-8884. OMSVACANCYINFO@STATE.GOV.

DESCRIPTION OF DUTIES

Foreign Service Office Management Specialists are appointed as Foreign Service career candidates with the Department of State. Duties vary greatly depending on the size of the post and the particular position to which assigned. A strong command of the English language, superior office management skills and in-depth knowledge of office computer software are essential for this position. Foreign Service Office Management Specialists are frequently called upon to perform a variety of special duties in addition to regular functions. Basic duties may include the following:

* Office Management: establish and manage office procedures in coordination with the supervisor and office staff; schedule office events and track deadlines; manage and maintain office filing system; monitor administrative requirements of office and coordinate administrative matters with other offices; be familiar with word processing, databases and spreadsheets and be able to operate office equipment (PCs, faxes, phones, copying machines, etc.).
* Administrative Support: make official travel arrangements and prepare travel vouchers; prepare time and attendance records for supervisor and office staff; order office supplies and equipment and organize repairs of office equipment.
* Secretarial Support: type cables, memoranda, letters, diplomatic notes, briefing papers, etc.; draft routine correspondence; proofread documents received from other offices for supervisor's signature; organize and prioritize documents directed to office; receive visitors; screen and facilitate telephone inquiries; make appointments for supervisor; open and distribute mail; file, make copies and perform other secretarial duties as assigned.
* Conference and Visit Support/Representational Functions: work with visit control officers to plan and coordinate official conferences and high-level visits; provide administrative and secretarial support to high-level VIPs visiting the host country; coordinate official representational functions (prepare contact/guest lists and invitations and track responses).

OFFICE MANAGEMENT SPECIALIST CAREER

Foreign Service Office Management Specialists serve at U.S. embassies, consulates and other U.S. missions abroad as well as at the Department of State in Washington, D.C., the U.S. Mission to the United Nations in New York, and the Florida Regional Center in Ft. Lauderdale, FL. Assignments can vary from working in a Political or Economic Section in one mission to working in the Management or Public Affairs Section in another. Positions of increasingly higher responsibility are achieved as a result of competitive promotions that are earned through quality performance. As a Foreign Service Office Management Specialist proceeds along a career path, future assignments can lead to the Executive Office and the position of Office Manager to the Ambassador or to a special assistant position working with a high-ranking official in Washington, D.C. Whatever the position or nature of duties, Office Management Specialists will have a rich opportunity to make valuable contributions to their country while leading professionally and personally fulfilling lives.

All newly-hired Office Management Specialists enter at the junior level as career candidates and are expected to follow a structured career path extending over a period of years. Duties may vary greatly depending on the size of the post and the requirements of the position. A strong command of the English language, superior office management skills and in-depth knowledge of office computer software are essential. Professional-level speaking ability in a foreign language, especially a world language or a critical need language, is not required for entry. However, it is required for advancement to the highest ranks in the office management specialty.

SPECIAL CIRCUMSTANCES

Foreign Service Office Management Specialists are an essential part of an overseas mission. It is not uncommon to work extensive overtime because of the political climate of the host country, official visits or an unexpected event. On a rotating basis, Office Management Specialists may also be required to serve as "duty Office Management Specialist" (on call after hours for a week at a time) to provide urgent support to any office in the mission. At small posts, Office Management Specialists may also be required to serve as Information Systems Administrators or as back-up Information Management Specialists (handling official telegraphic messages and diplomatic pouches).

INITIAL GRADE/ADMINISTRATIVE PROMOTION/TENURE

Newly-hired Office Management Specialist career candidates are assigned at the FP-07 level. The specific step (or salary) within that level will be determined at the time a firm offer of employment is made. Federal Civil Service employees who are appointed as Office Management Specialist career candidates without a break in service will also be assigned at the FP-07 level. Specific step (or salary) for these career candidates will be set at the nearest possible salary rate of their previous grade.

After 18 months of service, FP-07 Office Management Specialist career candidates are administratively promoted to FP-06 upon confirmation that their performance has been satisfactory or better.

Foreign Service Office Management Specialist career candidates are considered for tenure (career status) after they acquire a minimum of two years of experience in the Foreign Service. A Tenuring Board recommends tenure based on demonstrated ability to perform satisfactorily and the potential to perform at higher levels. If tenure is not granted during the first review, a second review will be made one year later.

COMPETITIVE PROMOTION/WITHIN-GRADE INCREASES

After one year at the FP-06 level, Office Management Specialists are eligible to compete for promotion to FP-05. Subsequent promotions are also competitive. Promotion panels recommend promotion based on published Precepts and Decision Criteria. Performance is evaluated annually, in writing.

In general, Foreign Service employees with good performance receive a within-grade increase annually up through step 10 of their specific level, and biennially from step 10 through step 14.

ORIENTATION/TRAINING/ASSIGNMENT

Newly-hired Office Management Specialist career candidates are initially assigned to Washington, D.C. for a three-week orientation followed by a three-week Office Management Specialist training class and a two-day security seminar. Additional training may include language training (depending on the requirements of the first overseas post), area studies (an intensive study of the region of assignment), etc.

Notification of the location of the first overseas assignment is made during the orientation. First and second overseas assignments are directed and will normally be for a period of two years each. Typical initial assignments would be as a junior Office Management Specialist in a large office overseas. Rarely, and only under extraordinary circumstances, would a newly-hired Office Management Specialist career candidate be given an assignment to a domestic (U.S.) location.

QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS

An applicant must be a US citizen between the ages of 20-59, a high school graduate or equivalent, and demonstrate a strong command of the English language to include grammar, spelling and punctuation. Professional-level speaking ability in a foreign language is welcome, but not a requirement for applying. However, the applicant must be willing to be trained by the Department of State in a foreign language to meet a job requirement or expectation. These will be important considerations in the competitive process. After completion of the on-line employment application, selected candidates must present a Microsoft Office Specialist (MOS) Certificate in Microsoft Office Word 2003, Specialist Level, before being invited to the oral examination. Testing centers for Microsoft certification can be found at www.certiport.com. Candidates must also pass a proctored proofreading test that will be administered at the time of oral assessment. In addition, they will be required to write an essay to show how effectively they can develop and express ideas in writing. The essay will be judged on how logically and clearly it is written and how well the applicant follows general rules of standard written English. Those candidates who demonstrate professional-level proficiency in a foreign language will have bonus points added to their oral assessment score. Bonus points are awarded for only one foreign language.

In addition to the above, all applicants must possess the following work related experience:

All work-related experience must be of a progressively responsible nature. Positions that have a combination of secretarial, administrative assistant or office management components should be described with percentages attributed to the amount of time devoted to the various duties. (Failure to do so may delay application processing.) Applicants must have a demonstrated proficiency in Microsoft Office Word 2003 as well as other commonly used programs (such as Outlook, Excel and Power Point.)

1. Three years of office management experience. (Experience must have been gained within the past six years.)

or
2. A two-year college degree in Office Management, Business Administration, Computer Technology, Web Development or other related field together with two years of office management experience. (Experience must have been gained within the past six years.)

or
3. A four year college degree together with one year of office management experience. (Experience must have been gained within the past six years and be strongly secretarial in nature.)

NOTE:

All office management experience must be of a professional nature and must have been acquired from supporting one or more individuals within the last six years. The experience must have been acquired in a position which required utilization of the knowledge of specific administrative functions in the employing organization(s) and which required a minimum of direct supervision. Duties encompassing, but not limited to, the following may fall into the office management field: updating and maintaining appointment calendars, setting up appointments and meetings, opening incoming mail and routing it to appropriate individuals, organizing and maintaining filing systems, making travel arrangements, escorting and receiving visitors to the office, final proofreading and editing of the material of others, developing and implementing office procedures, composing letters for signature of supervisor, assembling information for reports, setting up and maintaining data bases, etc. In the Civil Service these duties are represented by the GS-318 job series.

HOW YOU WILL BE EVALUATED;

Candidates will be evaluated on their total background including experience, education, awards, training, and self-development as it relates to the position. Selection for this position will be made only from among candidates possessing the best qualifications.

HOW TO APPLY:

We are not currently accepting applications for the OMS vacancy.

Applications must be submitted electronically through the "Gateway to State" system. As part of the online application, applicants will be asked to submit the following required documents:

REQUIRED DOCUMENTS

Supplementary Questionnaire

Purpose: The purpose of the Supplementary Questionnaire is to allow an opportunity to describe examples of your experience that relate to the skills listed below and best show your ability to handle the various aspects of secretarial/administrative assistant work. The information you provide will be used to help structure your oral examination/interview.

Instructions: Individually address each of the numbered items listed below limiting responses to 200 words or less for each item. (FYI, the preceding paragraph entitled Purpose: contains approximately 50 words.) Describe how you have used the following abilities and/or knowledge, referencing the source from which the work-related experience was acquired. Your examples can be drawn from any part of your experience but they must describe things that you, personally, have done. You should compose your replies carefully as one of the skills required of an experienced Office Management Specialist is the ability to write clearly and concisely.

1. Solving a Practical Problem: Describe what you consider to be the best example of a situation where you had to find an innovative solution to a practical problem. Indicate who was affected by the problem and in what way, and the nature of the difficulties faced.
2. Organizing Your Own Work: Give an example of a situation where you had to plan, organize and prioritize your own work, particularly where you had to meet tight deadlines or work long hours. Indicate the complexity of the task you were organizing and the consequences if you had failed to meet your deadline.
3. Handling Conflicting Priorities: Give one example which best illustrates a situation where you had to handle several different tasks at once and where it was important to ensure the quality of your performance was maintained at a high standard. Comment on the pressure you were under and indicate any resources you used to help you prioritize tasks.
4. Using Computers and Office Technology: List the experience you have in using technology like word-processing, databases and spreadsheets, electronic mail, graphics packages, etc. Provide a list of all systems with which you have expertise.
5. Mixing Easily With Other People: What experiences have you had which suggest that you mix easily with people both within and outside your social or cultural group and with colleagues? Include information about your social and/or community activities.

B. A narrative autobiography which discusses your:

* personal background
* personal interests, hobbies and travel
* professional experience which was not included in the employment application
* motivation for applying for a Foreign Service Office Management Specialist career.

C. Those applicants who are notified of successful completion of the application process must submit their Microsoft Office Specialist (MOS) Certificate in Microsoft Office Word 2003, Specialist Level, to a special e-mail account at the Department of State which has been set up for the sole purpose of receiving the certificates. Testing centers for Microsoft certification can be found at www.certiport.com. Following receipt of the certificate and validation that the applicant has met the qualifications and specialized experience requirements, an appointment for an oral assessment in Washington, D.C. will be scheduled.

D. In cases where education is substituted for experience, copies of college transcripts, diplomas, etc., must be presented at the time of oral assessment. These materials become the property of the Department of State and will not be returned. Failure to adequately substantiate education and work experience by virtue of documentation and verification will result in termination of your application for the position of Office Management Specialist.

Please note all travel and other expenses incurred in connection with the oral assessment are the responsibility of the candidate.

Executive Branch agencies are barred by 5 US Code 3303 as amended from accepting or considering prohibited political recommendations and are required to return any prohibited political recommendations to sender. In addition, as mandated by 5 US Code 310, sons and daughters of federal employees cannot be granted preference in competing for these employment opportunities.

The Department of State is committed to equal opportunity and fair and equitable treatment for all without regard to race, color, national origin, sex, religion, age, sexual orientation, disabling condition, political affiliation, marital status, or prior statutory, constitutionally protected activity. The Department provides reasonable accommodation to applicants with disabilities. Applicants requiring reasonable accommodations for any part of the application or hiring process should so advise the Department. All decisions for granting reasonable accommodations are made on a case-by-case basis.

DIPLOMATIC COURIER

Grade and Starting Salary Range: FP-6/1 $35,265 - $51,788 per annum

Additional Benefits: Tax-Free Housing overseas; Tax-Free Education Allowance for eligible dependents, etc. (See "Benefits Package")

Number of Vacancies: The Department of State is developing a rank-ordered List of Eligible Hires to fill a limited number of Foreign Service Diplomatic Courier vacancies. The specific number to be hired will depend on the needs of the Foreign Service.

Area of Consideration: All Sources

Location: Initial training and orientation will be held in Washington, DC. Those appointed may serve in diplomatic courier offices located in: Dakar, Senegal; Bangkok, Thailand; Frankfurt, Germany; Manama, Bahrain; Pretoria, South Africa; Seoul, Korea; Miami, Florida, and Washington, DC.

All potential applicants are strongly urged to read this entire vacancy announcement to ensure that they meet all of the requirements for this position and that they fully understand the special circumstances involving a career in the Foreign Service before applying. All applicants must be American citizens and at least 20 years old to apply and at least 21 years of age to be appointed. By law, all career candidates must be appointed to the Foreign Service prior to the month which they reach 60.

DESCRIPTION OF DUTIES

Diplomatic Couriers are required to safeguard and escort diplomatic pouches containing classified and sensitive material between U.S. diplomatic missions and the Department of State. Diplomatic Couriers are entrusted with ensuring the inviolability of diplomatic pouches and their safe hand secure delivery throughout the world. They operate under the auspices of international agreements and treaties as governed by the Vienna Convention. They are responsible for Department of State policies, regulations and the strict security procedures that define the control and movement of U.S. diplomatic pouches internationally and within the United States. Diplomatic Couriers spend a substantial portion of their career living and working overseas in a nearly constant travel status.

I. A CAREER IN THE FOREIGN SERVICE

The Department of State is seeking Foreign Service Diplomatic Couriers to serve as international diplomatic couriers. Initially appointed in Washington, DC for training, the Diplomatic Courier career candidate must agree to work at and travel to any of the U.S. Embassies and Consulates worldwide. Candidates must agree not only to travel to any U.S. diplomatic or consular post abroad, but also to be assigned to any of the nine Regional Diplomatic Courier Offices worldwide, according to the needs of the Foreign Service.

The Foreign Service is more than a job – it's a career. As a member of the Diplomatic Courier team, you will not only help to accomplish the mission of the Department of State, but you will also be a representative of your country to the people of other nations. A career in the Foreign Service involves uncommon commitments and occasional hardships, as well as unique rewards and opportunities. A decision to enter this career involves unusual motivation, a firm dedication to public service, and a clear understanding of the high level of travel required.

Many overseas posts are in small or remote countries where harsh climates, health hazards, and other discomforts exist, and where American-style amenities frequently are unavailable. Travel to and from some locations may involve hardships and oftentimes personal inconvenience. However, careers in the Foreign Service offer special rewards, including the pride and satisfaction of representing the United States and protecting U.S. interests abroad.

II. FOREIGN SERVICE SELECTION PROCESS

The Foreign Service selection process is lengthy, multi-staged, and due to the limited number of appointments available, highly competitive. It commences upon receipt of the candidate's application materials and will continue until the candidate is placed on a list of eligible candidates (a process which can take as long as a year) or is determined to be less competitive than other applicants, in which case the candidacy is terminated. The entire selection process (qualification process and oral examination) is done in the following cities: Washington, DC Metropolitan Area; Miami, FL; Chicago, IL; Dallas, TX; Boston, MA; Los Angeles, CA.; Denver, CO; New York, NY. Travel to one of these locations is at the expense of the applicant.

INITIAL REVIEW

A completed application package contains the materials listed in Section V of this Vacancy Announcement. Materials submitted become the property of the Department of State and will not be returned. An application may be terminated whenever any materials do not meet the basic eligibility requirements for employment as a Diplomatic Courier in the Foreign Service.

III. DIPLOMATIC COURIER CAREER

DUTIES AND RESPONSIBILITIES

Couriers are responsible for the security of the Department of State’s Courier accompanied diplomatic pouch operations worldwide. Diplomatic Courier duties may include the supervision of subordinate staff and the actual performance of some, or all, of the following functions:

1. Provide Diplomatic Courier services for the Department of State and other U.S. government agencies that may need to transmit official, government classified or sensitive materials across international boundaries. Identify needed logistical support; provisioning for the storage or staging of the pouch; detect and bring to resolution the cause and impact of delays or other logistical problems; as well as adjust plans and schedules for all related actions to accommodate timely and secure movement of pouches.

2. Develop, plan, and implement pouch escort programs and schedules; assess the efficiency and effectiveness of operations and provide practical solutions; ensure the proper allocation and expenditure of appropriated funds; and provide timely and appropriate pouch delivery and dispatch services to posts worldwide. Responsible for maintaining internal management controls in order to prevent waste, fraud and mismanagement.

3. Manage, regulate, coordinate, or otherwise exercise control over the pouch material through application of material management functions. This includes initial planning, provisioning and determining handling and accountability, and oversight of physical accountability (maintenance and management of inventory records, conduct of periodic inventories, and releases from accountability).

4. Plan, coordinate and implement travel and transportation pouch support needs domestically and at posts serviced worldwide, including motor vehicle operations and needs, issuance of travel orders, and ticketing for commercial and military air and surface transportation. Evaluate, negotiate, and participate in awarding contracts with commercial organizations and other government agencies involved in provision of, or support of, travel and transportation activities.

5. Enforce Department of State pouch regulations required to ensure the inviolability of diplomatic pouches from the point of origination to international destinations as governed by the terms and authorities of the Vienna Convention.

6. Assess risks to movement of diplomatic pouches and cargo to ensure against any infringement of diplomatic rights and privileges as established by the terms of the Vienna Convention; detect and report attempts to damage or subvert the principal of inviolability of the diplomatic pouches and cargo.

7. Conduct, administer and implement diplomatic pouch security training and training assistance programs for U.S. foreign affairs agencies’ personnel, and officials of designated foreign governments.

INITIAL ASSIGNMENT

Diplomatic Couriers will normally be assigned to one of nine Regional Diplomatic Courier Offices located in: Dakar, Senegal; Bangkok, Thailand; Frankfurt, Germany; Manama, Bahrain; Pretoria, South Africa; Seoul, Korea; Miami, Florida and Washington, DC. Couriers are assigned responsibilities on a regional basis and serve Foreign Service posts in several countries, which will require frequent travel. A substantial portion of a Diplomatic Courier’s career is spent overseas and in nearly constant travel status. All Diplomatic Couriers must successfully complete approximately six weeks of training in the Washington, DC area, before commencing their initial tour of duty assignment.

INITIAL SALARY AND SALARY INCREASES

Initial salary at appointment will normally be at the first step of the Foreign Service grade FP-6. Exceptions may be made to increase the number of steps based upon such factors as a master’s degree in a related field and other directly related specialized experience. However, maximum salary is limited to the grade FP-6.

Salaries are determined at the time a final offer of employment is made. Entry-level salary for Federal civilian employees, appointed without a break in service, will be set at the step within the Foreign Service grade FP-6 that is nearest to the base salary rate of their previous salary, providing that the previous experience is job-related.

Upon relocating overseas, salaries may be adjusted to include cost-of-living allowance, post differential, danger pay, and/or other allowances specific to posts of assignment. The actual differences in pay will be determined by the location of assignments.

Couriers will be administratively promoted from grade FP-6 to the FP-5 level after 12 months of satisfactory performance, and to FP-4 after an additional 18 months of satisfactory performance. To proceed beyond the FP-4 level, Couriers are considered for promotion annually in competition with their peers.

QUALIFICATIONS AND REQUIREMENTS

General requirements for employment in the Foreign Service are explained on-line at the website. Male applicants born after December 31, 1959 must be in compliance with the Selective Service Act. Applicants must possess a valid U.S. driver’s license. An initial qualification review is conducted of all applicant files to determine if they meet the minimum qualifications for the position. That information is contained within the minimum qualifications checklist which is enclosed in this announcement. Only qualified, competitive applicants will be invited to take a proctored writing skills examination. The ability to draft an essay demonstrating a strong command of English grammar, spelling and punctuation is essential. A passing grade on the written examination allows the applicant to proceed to further evaluation of qualifications. A written questionnaire must be satisfactorily completed before a personal oral interview will be administered. Candidates who are successful in all phases of the assessment process will be given the oral examination. Candidates who are unsuccessful in any phase of the assessment process may re-apply, providing that one year has passed since the closing date of the last announcement and that the Diplomatic Courier Vacancy Announcement is open at that time.

Candidates must be at least 20 years of age and within nine months of receiving their Associate’s degree in order to apply. Candidates cannot be appointed prior to their 21st birthday.

Prior to appointment, Diplomatic Courier candidates must undergo a thorough background investigation and be eligible for a Top Secret security clearance. Candidates must also receive a Department of State class one medical clearance (unlimited clearance for worldwide assignment). This means that candidates must be generally healthy and free of medical conditions that might require specialized or follow-up medical care that cannot be obtained on a worldwide basis.

Candidates must be willing and able to travel extensively throughout the world utilizing whatever means are available. Traveling and assignments abroad may involve working in remote areas where creature comforts and medical facilities are limited. Diplomatic Couriers may be required to travel to locations of civil unrest where conditions are potentially hostile and performance of duties is conducted under hazardous circumstances. Diplomatic Couriers are also required to assist in the physical movement of diplomatic pouches, some of which may weigh hundreds of pounds.

EDUCATIONAL REQUIREMENTS

Applicants must have at least an Associate’s level degree from an accredited college or university at the time of appointment. Applicants currently pursuing an Associate’s degree may apply up to nine months preceding their graduation or applicants must have at least 60 credit hours from an accredited college or university (or will have within nine months); official transcripts that confirm the 60 credit hours are required. Final acceptance will be predicated on receipt of the degree prior to appointment; an official transcript that confirms award of the degree is required.

IV. QUALIFICATION REQUIREMENTS

GENERAL AND SPECIALIZED EXPERIENCE REQUIREMENTS
GRADE LEVEL SALARY RANGE GENERAL EXPERIENCE (YEARS) SPECIALIZED EXPERIENCE (YEARS) TOTAL YEARS
FP-6 $35,265 - $51,788 3 1 4

GENERAL EXPERIENCE

General experience is three years of progressively responsible experience which demonstrates that the candidate has the ability to analyze problems and identify significant factors, gather pertinent information and data, recognize solutions and implement action; plan and organize work; and communicate effectively both orally and in writing.

Although not a requirement, fluency in a foreign language is desirable.

SPECIALIZED EXPERIENCE

Specialized experience is that which demonstrates that the applicant has acquired and is able to apply a combination of specific knowledge, skills and abilities appropriate to a Foreign Service Diplomatic Courier position. Examples are:

1. Experience in office operations in a government agency or a business or an industrial firm servicing a client or client organization, demonstrating initiative, ingenuity, resourcefulness and judgment required to organize, implement and accomplish tasks.

2. The ability to think logically and objectively, to analyze and evaluate facts, and to apply sound judgment in assessing the practical implications of solutions such as that required for negotiating contracts, and scheduling services or production runs.

3. Responsibility for planning and scheduling resource needs, or organizing requirements for deliverables.

4. Experience preparing written and oral reports and presentation of findings in a clear and concise manner.

5. Interpersonal skills, including cultural sensitivity, discretion, tact, and capacity for obtaining the cooperation and confidence of others, such as a team effort and supervision of service or production effort.

6. Experience in dealing with airline and other transportation scheduling and routing practices and customs processes, agents or officials, such as that which would be involved in transporting materials across international boundaries.

All experiences must have been of a progressively more responsible nature. The experience must include at least four of the six specialized experience areas listed above. Evidence of working and/or living in a multicultural environment is desirable.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE

1. Applicants with 18 credit hours of undergraduate level study in addition to an Associate’s level degree may substitute that academic achievement for a year of specialized experience.
2. A Bachelor’s level degree from an accredited university may be substituted for two years of general experience.

V. PROCEDURES FOR APPLYING

The following numbered materials are required for a complete application package. They become the property of the Department of State and will not be returned:

1. A completed Application for Federal Employment, DS-1950.
2. A completed, signed, and dated Minimum Qualifications Checklist.
3. A two-page typed (double-spaced) narrative autobiography that discusses:
1. Background, including personal interests and hobbies
2. General comments on work and academic experiences
3. Motivation for becoming a Foreign Service Diplomatic Courier
4. Applicants who intend to claim education as a substitute for experience for additional salary steps must provide a sealed, official college or university transcript. A copy of the transcript may be accepted pending issuance of the official documentation.
5. A completed Employment Data Form. (Page 6 of DS-1950) (This is an optional form that requests information to be used for statistical purposes only.)

These documents must be submitted together, postmarked no later than August 4, 2006, and addressed to:

U.S. Mail, Overnight or Federal Express deliveries:

U.S. Department of State
Application Evaluation Branch
Attn: Diplomatic Courier Program
2401 E Street, NW, Room H-518
Washington, DC 20522

Please Note: Applications can be faxed to 571-345-3701, but must be followed up with the original application. Original applications must be received prior to final processing.

Applications received through the Department of State's inter-office mail system or mailed in Government-franked envelopes will not be accepted.

Executive Branch agencies are barred by 5 U.S. Code 3303 as amended from accepting or considering prohibited political recommendations and are required to return any prohibited political recommendations to sender. In addition, as mandated by 5 U.S. Code 3110, sons and daughters of federal employees cannot be granted preference in competing for these employment opportunities.

THE DEPARTMENT OF STATE IS COMMITTED TO EQUAL OPPORTUNITY AND FAIR AND EQUITABLE TREATMENT FOR ALL WITHOUT REGARD TO RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE, SEXUAL ORIENTATION, DISABLING CONDITION, POLITICAL AFFILIATION, MARITAL STATUS, OR PRIOR STATUTORY, CONSTITUTIONALLY PROTECTED ACTIVITY. THE DEPARTMENT PROVIDES REASONABLE ACCOMMODATIONS TO APPLICANTS WITH DISABILITIES. APPLICANTS REQUIRING A REASONABLE ACCOMMODATION FOR ANY PART OF THE APPLICATION OR HIRING PROCESS SHOULD SO ADVISE THE DEPARTMENT. ALL DECISIONS FOR GRANTING REASONABLE ACCOMODATIONS ARE MADE ON A CASE-BY-CASE BASIS.

ALL POTENTIAL APPLICANTS ARE STRONGLY URGED TO READ THIS ENTIRE VACANCY ANNOUNCEMENT TO ENSURE THAT THEY MEET ALL OF THE REQUIREMENTS FOR THIS POSITION AND THAT THEY FULLY UNDERSTAND THE SPECIAL CIRCUMSTANCES INVOLVING A CAREER IN THE FOREIGN SERVICE BEFORE APPLYING.

Minimum Qualifications Checklist
Foreign Service Diplomatic Courier

Please complete the following by marking yes or no for each question and sign and date the form at the bottom. This checklist will assist with processing your application and must be submitted along with your application forms. If you answer “NO” to any question, you probably do not qualify for the position.
YES NO
1. I am a citizen of the United States. ____ ____
2. I am at least 20 years old. I understand I must be at least 21 years old and not have reached my 60th birthday by the time of appointment. ____ ____
3. I have an Associate’s degree or will receive one within nine months, OR I have/will have 60 credit hours from an accredited college or university within nine months. ____ ____
4. I am in compliance with the Selective Service Act and I have registered as required (male applicants only). ____ ____
5. I have a valid U.S. driver's license. ____ ____
6. I am willing to travel frequently and to live and serve anywhere overseas or in the United States. ____ ____
7. If offered a position, I understand that I must undergo a background investigation, medical examination and suitability determination for Foreign Service employment. ____ ____
8. I understand that failure to successfully complete the training program is grounds for separation. ____ ____

Applicant's name (printed): ________________________________________

Signature: _____________________________________ Date: ___________

TEST SITE PREFERENCE
(Diplomatic Courier Candidates - select a test site)

Completed applications are reviewed to ensure that candidates meet the minimum qualifications for the position. Those applicants who meet the requirements will be invited to an assessment that takes approximately two hours. Teams from the Board of Examiners will visit various cities in the United States to conduct the assessments. Applicants should use this form to select the city in which they wish to be tested. Applicants unable to meet with a team in a scheduled city may request that their assessment be conducted in Washington, DC.

The two-hour assessment consists of a Qualifications Evaluation Process and an Oral Assessment. Various phases of this process are scored using the following dimensions: written and oral communication, motivation, composure, interpersonal skills, judgment, resourcefulness, initiative and leadership, adaptability/flexibility, perspective and breadth of knowledge, cultural awareness and experience, stability and adjustment, analytical and synthesizing ability, planning and organizing. Questions posed to applicants may address current events, motivation, interpersonal skills, objectivity and integrity as well as some technical hypothetical questions concerning the Diplomatic Courier position.

The assessment/examination process is comprised of four phases:

1. A 45-minute written essay;
2. A written qualifications evaluation questionnaire;
3. An oral qualifications interview; and
4. An oral assessment administered by a member of the Board of Examiners and a member of the Diplomatic Security Service.'

We are planning to conduct examinations in the following cities:

Washington, DC Metropolitan Area; Miami, FL; Chicago, IL.; Dallas, TX; Boston, MA.; Los Angeles, CA; Denver, CO.; and New York, NY.

PLEASE CIRCLE THE NAME OF THE CITY IN WHICH YOU WOULD PREFER TO BE TESTED! We will contact you to advise you of the proposed date, time and place for the assessment. Only in unusual circumstances will the date and time and test site be changed.

Please complete the blanks below.

Printed name of selected city and state

Printed name of candidate

Date Signature

SECURITY ENGINEERING OFFICER

Grade and Starting Salary Range:
FP-04 $48,684- $71,494 per annum
FP-05 $39,448 - $57,931 per annum
FP-06 $35,265 - $51,788 per annum

Additional Benefits: Tax-Free Housing overseas; Tax-Free Education Allowance for eligible dependents, etc. (See "Benefits Package" brochure for more information.)

Number of Vacancies: The Department of State is developing a rank-order List of Eligible Hires to fill a limited number of Foreign Service Security Engineering Officer (SEO) vacancies. The Department expects to hire approximately 18 Security Engineering Officers in the fiscal year ending September 2006.

Area of Consideration: All Sources

Location: Selected candidates will report to Washington, DC, for approximately seven months of specialized training and orientation. Initial assignments will be made to domestic locations in the Washington, DC area or in Fort Lauderdale, FL, or to any of the Engineering Services Centers or Engineering Services Offices located overseas. All initial assignments will be made in accordance with the needs of the Foreign Service.

All potential applicants are strongly urged to read this entire vacancy announcement to ensure that they meet all of the requirements for this position and that they fully understand the special circumstances involving a career in the Foreign Service before applying. All applicants must be American citizens and at least 20 years old to apply and at least 21 years of age to be appointed. All career candidates must be appointed to the Foreign Service prior to the month in which they reach 60.

DESCRIPTION OF DUTIES

Foreign Service Security Engineering Officers (SEOs) of the Bureau of Diplomatic Security are responsible throughout the world for the protection of Department of State personnel, facilities, and sensitive information from acts of crime, terrorism, and technical espionage. As professional-level engineers, their mission is accomplished through the performance of some or all of the following functions or tasks:

* Administer and manage technical and information security programs, projects, and resources worldwide.
* Conduct technical security assessments and recommend security upgrades to deter terrorism and technical espionage.
* Plan and conduct technical surveillance countermeasures (TSCM) surveys to detect and nullify technical penetrations of Department of State facilities at 260 locations around the world.
* Identify security risks, analyze those risks, and specify system requirements and procedural measures to ensure the integrity of stand-alone computers and network information systems.
* Plan and conduct certification tests, as well as maintain the security needs for information processing and secure conferencing facilities.
* Produce a variety of written documents including memoranda, trip reports, telegraphic communications with posts; and engineering surveys or service report detailing specific engineering services planned or performed.
* Perform extensive travel throughout the world to service overseas embassies and consulates, often in remote locations, including the transport of technical supplies and materials (and on occasion, diplomatic pouches) by airplane, train, and public transportation.
* Specify, design, procure, install, and certify equipment or products for technical security and information technology systems, such as:

1. Technical systems/closed-circuit television, intrusion detection and alarms, locking devices, access control and denial systems, countermeasures equipment, and acoustic/RF attenuation technologies.
2. Computer systems/encryption, firewalls, forensics, network intrusion monitoring, and system security audit products.
* Engage in work that can on occasion be physically demanding.

I. A CAREER IN THE FOREIGN SERVICE

The Department of State is seeking Foreign Service Security Engineering Officers to serve at U.S. embassies and consulates worldwide. Worldwide availability is an essential requirement of the job. Candidates must agree not only to serve at any U.S. diplomatic or consular post abroad, but also at domestic locations such as the Department of State in Washington, DC, and the Florida Regional Center in Fort Lauderdale, FL. Security Engineering Officers also provide support to the U.S. Mission to the United Nations in New York City, and various regional field offices located throughout the United States.

The Foreign Service is more than a job - it's a career. You will not only help to accomplish the mission of the Department of State, but you will also be a representative of your country to the people of other nations. A career in the Foreign Service involves uncommon commitments and occasional hardships, as well as unique rewards and opportunities. A decision to enter this career involves unusual motivation, a firm dedication to public service, and a clear understanding of the frequent travel requirements.

Many overseas posts are in small or remote countries where harsh climates, health hazards, and other discomforts exist, and where American-style amenities frequently are unavailable. Travel to and from some locations may involve hardships and, oftentimes, personal inconvenience. However, careers in the Foreign Service offer special rewards, including the pride and satisfaction of representing the United States and protecting U.S. interests abroad.

II. FOREIGN SERVICE SELECTION PROCESS

The Foreign Service selection process may be lengthy, multi-staged, and due to the limited number of appointments available, highly competitive. It commences upon receipt of the candidate's application materials and will continue until the candidate is appointed from a list of eligible candidates (a process which can take as long as a year or more), or candidacy is terminated.

INITIAL REVIEW

A completed application package contains the materials listed in Section V of this Vacancy Announcement. Materials submitted become the property of the Department of State and will not be returned. A candidacy may be terminated if the application package is incomplete.

III. THE SECURITY ENGINEERING OFFICER CAREER

INITIAL ASSIGNMENTS
All Security Engineering Officers must complete approximately seven months of specialized training in the Washington, DC area upon their entry on duty with the Department of State. Failure to successfully complete all aspects of this training could result in separation.

Domestic Assignments - A Security Engineering Officer assigned to a domestic position will be assigned to one of the functional areas within the Bureau of Diplomatic Security. Functional areas include: programs, systems, operations, maintenance, logistics, and engineering. Operational assignments may include countermeasures inspections (both domestically and at overseas posts), participation in worldwide maintenance programs, computer security assessments and planning, security engineering support for the Secretary of State, administrative support to overseas Engineering Services Offices, and a variety of engineering support functions and surveys. A domestic position may also involve overseas travel.

Overseas Assignments - A Security Engineering Officer assigned to a position abroad will serve as a security engineer at any of the Engineering Services Centers or Engineering Services Offices located at U.S. diplomatic or consular posts around the world. While working at Foreign Service posts, Security Engineering Officers are responsible for a broad range of technical security services to protect Foreign Service personnel, facilities, operations, and information against hostile intelligence, criminal, and terrorist activities. Security Engineering Officers serving at Engineering Services Centers are assigned responsibilities on a regional basis and support several countries. These assignments require frequent travel and some long period of temporary duty assignments.

INITIAL SALARY AND SALARY INCREASES

GRADE LEVEL SALARY RANGE EDUCATION Specialized Experience (years)
FP-04 $48,684 - $71,494 Bachelor of Science Degree 3 or more
FP-05 $39,448 - $57,931 Bachelor of Science Degree 1 to 3
FP-06 $35,265 - $51,788 Bachelor of Science Degree 0

The beginning salary within the FP-04, FP-05, or FP-06 pay grades is dependent upon the experience and education of the candidate, and will be determined at the time of a conditional offer of employment. The entry-level salary for Federal Civil Service employees appointed to the Foreign Service without a break in service will be set at the rate, within the Foreign Service grade to which they are appointed, that is nearest to the salary rate of their previous GS salary, provided the work performed in the previous position is relevant to activities of the Diplomatic Security Engineering Officer position

Salaries at the time of appointment may also be adjusted to include domestic locality pay. Overseas salaries may be adjusted to include cost-of-living allowances, post differentials, danger pay, and/or other allowances specific to the post of assignment. The actual differences in pay will be determined by the location of assignments.

Performance is evaluated in writing annually by a supervisor. Security Engineering Officers are administratively promoted from the FP-06 to the FP-05 level after 12 months of satisfactory performance, and to the FP-04 level after an additional 18 months of satisfactory performance. At the FP-04 level and beyond, positions of increasingly higher responsibility are achieved as a result of competing for promotions that are earned through quality performance and demonstrated potential. To earn promotion above the FP-04 level, Security Engineering Officers must receive tenure and are considered for promotion annually in competition with their peers.

IV. QUALIFICATIONS AND REQUIREMENTS

A qualifications evaluation panel will review all applicant files and recommend only the most competitive applicants to take a proctored examination that assesses the applicant's writing skills. The ability to draft an essay demonstrating a strong command of English grammar, spelling and punctuation is essential. A passing grade on the written essay allows the applicant to proceed to the personal interview and oral assessment portion of the candidate selection process.

Prior to appointment, Security Engineering Officer candidates must undergo a thorough background investigation to determine eligibility for a TOP SECRET security clearance and the candidate's suitability for appointment to the Foreign Service and undergo an extensive medical examination to obtain a medical clearance for worldwide service. Additionally, all Security Engineering Officer (SEO) candidates must be eligible for a TOP SECRET/SENSITIVE COMPARTMENTED INFORMATION (TS/SCI) security clearance. With few exceptions, the SEO candidate and all immediate family members (spouse, parents, siblings, children, or cohabitants) must be citizens of the United States to qualify for SCI Clearance. A candidate that already holds Top Secret, but does not hold SCI access, will require an upgrade to SCI before he or she can report for training or duty.

EDUCATION REQUIREMENT:

Applicants must hold at the time of appointment at least the equivalent of a Bachelor of Science degree from an accredited U.S. college or university in one of the following fields:

* Electrical Engineering, Electronics Engineering, Computer Engineering, Mechanical Engineering, Electrical Engineering Technology, Electronics Engineering Technology, Security Engineering Technology, or Physics.

Students at least 20 years of age and currently pursuing a Bachelor of Science degree in one of the majors listed above may apply up to nine months preceding their graduation, knowing that final acceptance will be predicated on receipt of the degree by the time of appointment. Candidates cannot be appointed prior to their 21st birthday.

SPECIALIZED EXPERIENCE REQUIREMENTS

Applicants for this position should have academic achievements and/or job-related experience that reflect progressively increasing levels of performance and responsibility. They must be able to demonstrate experience and abilities in some or all of the following areas.

1. Ability to logically and objectively analyze problems, apply sound judgment in assessing possible solutions, adjust to changing priorities, and meet tight deadlines;
2. Effective written and oral communication skills, and ability to present technical findings in a clear and concise manner to non-technical personnel;
3. Capacity to gain the cooperation and confidence of co-workers, supervisors (professors, teachers, etc.), and subordinates as well as non- technical individuals;
4. Understanding of the electromagnetic spectrum, and RF interrelationships and characteristics as they relate to the design and operation of electronic and electromechanical systems;
5. Hands-on experience in the operation and use of electronic instrumentation such as multimeters, oscilloscopes, spectrum analyzer, sound pressure level meters, time-delay reflectometers, network analysis and similar equipment that may be applied to test, certify, and troubleshoot electrical, electronic, mechanical, electromechanical and computer systems;
6. Knowledge and hands-on familiarity of computer systems, computer security, and familiarity with operating systems, hardware platforms, and networks; and
7. Ability to read, interpret, and create electrical and electromechanical schematics and architectural drawings, including electrical and mechanical building systems drawings.

PHYSICAL DEMANDS

Some of the essential functions of the job have a physically demanding component. For instance, in conducting technical surveillance countermeasures surveys, a Security Engineering Officer is periodically required to perform work that requires regular and recurring period of prolonged standing, bending, and stretching. A Security Engineering Officer is required periodically to climb ladders and work from heights in performing the essential duties. Other essential duties of the job may involve recurring lifting of moderately heavy equipment and tools. Related activities may include crawling, maneuvering, and working in cramped spaces as well as the occasional moving and transporting of diplomatic pouches.

The Office of Medical Services will conduct or arrange for a physical examination of each applicant offered a position to ensure that the candidate meets the physical and medical requirements necessary to perform the essential functions of the job and can meet the standards required for a worldwide medical clearance.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE

Applicants may substitute education achievements for specialized experience according to the following formula. Each full year (generally 18 semester credit hours) of graduate study may be substituted for one year of specialized experience provided the major is in a discipline relevant to Diplomatic Security engineering activities.

SUPPLEMENTARY QUESTIONNAIRE

Purpose: The purpose of the Supplementary Questionnaire is to allow applicants an opportunity to describe educational and job-related accomplishment and experiences reflecting the skills and abilities to accomplish the work of the Foreign Security Engineering Officer. This information will be used to determine the grade level.

Instruction: Using plain white paper and either a typewriter or a word processor, individually address each of the numbered items listed below limiting responses to 200 words or less for each item. Your responses should be double-spaced. Example can be drawn from any part of your experience, but must relate personal accomplishments. You should carefully compose your replies as one of the skills required of a Security Engineering Officer is the ability to write clearly and concisely.

1. Organizing Your Own Work: A specific achievement that demonstrates your organizational and planning skills in accomplishing complex tasks under pressure and against tight deadlines.
2. Computer Knowledge and Skills: A specific achievement that reflects the level of your knowledge of computer systems, computer network operability (LAN and/or WAN), or computer security.
3. Problem Solving and Troubleshooting: Using specific examples, describe your troubleshooting skills involving any of the following: electronic, electrical, electro-mechanical, mechanical, or computer systems.
4. Leadership and Teamwork Abilities: Discuss your abilities to work as a team member toward a common goal, as well as provide specific examples of where you have lead such a team in the accomplishment of the goal.

V. PROCEDURES FOR APPLYING

The following numbered materials are required for a complete application package. (Note: These become the property of the Department of State and will not be returned.)

1. A completed Application for Federal Employment, DS - 1950. A completed Employment Data Form is optional.
2. A completed, signed, and dated Minimum Qualifications Check Sheet. (See attachment)
3. A two page typed (double-spaced) narrative autobiography that discusses:
* Background, including personal interests and hobbies
* General comments on work and academic experiences
* Motivation for becoming a Foreign Service Security Engineering Officer
4. The completed Supplementary Questionnaire.
5. A college/university transcript, bearing an original, official seal, is required for eligibility standing. A copy may be submitted pending issuance of the official documentation; however, an official copy is required prior the candidate's scheduled examination process.

These documents must be submitted together, and addressed to:

U.S. Mail, Overnight or Federal Express deliveries:

U.S. Department of State
Application Evaluation Branch
Attn: Security Engineering Officer Programs
2401 E Street, NW, Room H518
Washington, D.C. 20522-2008

Applications received through the Department of State's inter-office mail system or mailed in Government-franked envelopes will not be accepted.

Executive Branch agencies are barred by 5 USC 3303 as amended from accepting or considering prohibited political recommendations and are required to return any prohibited political recommendations to sender. In addition, as mandated by 5 USC 3110, sons and daughters of federal employees cannot be granted preference in competing for these employment opportunities.

The Department of State is committed to equal opportunity and fair and equitable treatment for all without regard to race, color, national origin, sex, religion, age, sexual orientation, disabling condition, political affiliation, marital status, or prior statutory, constitutionally protected activity. The Department provides reasonable accommodation to applicants with disabilities. Applicants requiring reasonable accommodations for any part of the application or hiring process should so advise the Department. All decisions for granting reasonable accommodations are made on a case-by-case basis.

Minimum Qualifications Check Sheet
Foreign Service Security Engineering Officer Application

Please complete the following by marking yes or no for each question and sign and date the form at the bottom. This checklist will assist with processing your application and must be submitted along with your application forms. If you answer "NO" to any question, you probably do not qualify for the position.
YES NO
1. With few exceptions, the SEO candidate and all immediate family members (spouse, parents, siblings, children, or cohabitants) must be citizens of the United States to qualify for SCI Clearance. ______ ______
2. I have (or will have within one year) at least a bachelor of Science degree from an accredited college or university in one of the following fields: Electrical Engineering, Electronics Engineering, Computer Engineering, Mechanical Engineering, Electrical Engineering Technology, Electronics Engineering Technology, Security Engineering Technology, or Physics. ______ ______
3. I am at least 20 years old. I understand that I must be at least 21 years old and not have reached my 60th birthday by the time of appointment. ______ ______
4. I am in compliance with the Selective Service Act and I have registered as required (male applicants only). ______ ______
5. I am willing to live and serve anywhere overseas or in the United States. ______ ______
6. I have a valid U.S. driver's license. ______ ______
7. If offered a position, I understand that I must undergo a background investigation, medical examination, and suitability determination for Foreign Service employment. ______ ______
8. I understand that I am applying for a "hands-on" engineering position, which may at times require some physical exertion. ______ ______
9. I understand that I must undergo an intensive training program and that failure to successfully complete all aspects of this training could result in my separation. ______ ______
10 I understand that I must receive a TS/SCI clearance and that I must retain both clearances as a condition of my continued employment as an SEO. ______ ______

Applicant's name (printed): _______________________________________

Signature: _______________________________ Date:________________